LODGEWRIGHT
Lodging Management Software

Merge Codes for Confirmation Letters

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Reservation Merge Codes

Merge codes are special codes in confirmation and deposit request letters and emails  that are used by LodgeWright to insert information from a reservation into the letter. Any place in a letter that you want personalized information about the reservation to appear you place the merge code representing that information EXACTLY as you see it here. Note that each code starts with a left curly bracket and left angle bracket combination," {<". Each code ends with right angle bracket and right curly bracket combination, ">}". The code itself is all capital letters. The font you use in the letter does not matter.

The only merge codes available right now are as follows:
{<DATE>} inserts the current date in the computer.
{<FIRST NAME>} inserts the first name of the primary guest on the reservation.
{<LAST NAME>} inserts the last name of the primary guest on the reservation.
{<INIT>} inserts the initial of the primary guest on the reserevation.
{<TITLE>} inserts the title of the primary guest on the reservation.
{<STREET>} inserts the first street address of the primary guest on the reservation.

{<STREET2>} inserts the second street address of the primary guest on the reservation.
{<TOWN>} inserts the city of the primary guest on the reservation.
{<STATE>} inserts the state of the primary guest on the reservation.
{<ZIP>} inserts the zip code of the primary guest on the reservation.
{<PHONE>} inserts the telphone number of the primary guest on the reservation.
{<FAX>} inserts the fax number of the primary guest on the reservation.
{<EMAIL>} inserts the email address of the primary guest on the reservation.

{<DATE MADE>} inserts the date the reservation was made.
{<DATE IN>} inserts the check in date for the reservation
{<DATE OUT>} inserts the check out date for the reservation.
{<DUE DATE>} inserts the deposit due date for the reservation.
{<DEPOSIT>} inserts the deposit as $###,##0.00.
{<DAYS>} inserts the number of days of the stay.
{<STAY>} inserts the length of stay of the reservation (exactly as in DAYS, above).
{<PEOPLE>} inserts the total number of people, the sum of people charged and other people.

{<DSCNT>} inserts the discount CODE used on the reservation.
{<RATE>} inserts the daily rate as $###,##0.00.
{<TOTAL>} inserts the total bill as $###,##0.00.
{<BALANCE>} inserts the total bill less paid deposits as $###,##0.00.
{<ROOM1>} inserts the primary room label.
{<ROOM2>} inserts the second room label.
{<ROOM3>} inserts the third room label.
{<ROOM4>} inserts the fourth room label.
{<RES #>} inserts the confirmation number
{<CANCEL #>} inserts the cancellation number if present
{<ACTNUM>} inserts the name of the account used on the reservation.
{<CARD>} inserts the ENTIRE CREDIT CARD NUMBER of the primary guest on the reservation.

{<...CARD>} inserts ... and the rightmost four digits of the credit card number.
{<EXDTE>} inserts the expiration date of the credit card.
{<CLRKID>} inserts the clerk id of the clerk of record.
{<STATUS>} inserts the reservation status description.
{<COMT>} inserts the ENTIRE comment attached to the reservation.
{<MARKET>} inserts the market source on the reservation.
{<AGENT>} inserts the name of the travel agent, or the words "Travel Agent" if no agent is indicated on the reservation.

{<RATESBYDAY>} inserts the daily rates by date. If used, this code should be placed at the left margin and should be

the last item in the letter. Rates will be shown three to a line, so that a nine day stay would take three lines.

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LodgeWright Lodging Management Software - Haywood & Whittington, Inc.
Copyright 2011  Haywood & Whittington, Inc. All rights reserved.
Revised: September 9, 2011 .